Handy Hints
Tip 1 - Go:
Different options may take you away from the room, and even if you re-select the room from the room selector, it is still not possible to find it. Then you have to click on the Go -button:
Tip 2 - Display of Archive:
The button to the right in the Archive is an on/off switch for two display-formats. Here the archive is shown in full width (one column)
One click on the button gives you another column with additional information:
By removing the tick from Archive information you will see the tree structure:
Tip 3 - Printing:
You can for instance print out a folder structure in the Archive by clicking on the printer icon on the far right:
Then you will get a pre-view before selecting print:
It is possible to create a homepage for the users. This page will be in addition to the more general pieces of information that lie in the contact card.
If this tool is activated (by the administrator) in your institution, people who search for you and click on your name will get access to this Page.
We assume that your institution has activated this tool and look at how such a Page can be created.
Click on your name and you will get to the opening picture:
By placing a tick on Edit the picture including different options comes up:
Here we can place a image, either by collecting it from the hard disk or from any archive:
By placing a tick on one of the plus symbols you will get a new placeholder for text etc.:
More placeholders can be created and they can be moved around by clicking on the arrows in the top right hand corner.
By removing the tick in Edit we will see how it will appear to other users:
This Page will be saved in your personal archive:
If your institution has allowed the use of Pages (homepages) you will now have to click on your name once more in order to get access to the contact card with information about each user:
Tip 5 - Create/edit External Document (Office/OpenOffice)
You can also create a Word, Excel or PowerPoint file, directly in a folder. This means that you do not need to upload, browse etc., but you obviously have to make sure that you are connected to the Internet whilst you are working.
Let us quickly have a look at this easy possibility.
ActiveX and Internet Explorer:
You choose Create:
Enter title and a description, if appropriate. Further down you will find the options attached to the creation of an external document - contemplate also whether it should be opened in a new window:
After saving, Word will start and you can just start writing. Remember to save as you work, and when you close the document it will automatically be saved in the folder where you created it - neat!
One small point at the end: regardless of whether your document is uploaded, or created in the way we just described, you can edit the contents without having to download it first. Click on the little button directly to the left of the title and select Edit file from the quick menu:
The source programme (Word, Excel etc.) will then automatically start with this file open. You can then make the changes you want (remember to save regularly!) before you close the source programme. You will then get a message that the document already exists and you are given the option of saving the changes as a new version or replacing the existing file.
You may not able to get this to work, and the reason for this may be that the security level for Internet use has been set too high at your school. Among other things ActiveX-check are run, and this may be turned off. If this is the case, contact Administrator.
WebDAV and Mozilla (also Internet Explorer)
You choose Create:
Enter title, and if appropriate, a description. Below you find the options connected to create an external document - also assess if you want it to be open in a new window:
When you have clicked on Save you will get the following picture:
Here you must make sure that you highlight the entire link (double click in the field) and then copy it (ctrl+c).
Next step is to start the source programme (Word etc), select File/ Open... Now you have to paste (ctrl+v) the link in the field for the filename, and click on Open.
It may take a few seconds to get connected directly to this document on the Web- server:
The document will then come up for editing. By clicking on Save while you work you will be able to save directly on the server. Finish off in the usual way.
One small point at the end: regardless of whether your document is uploaded, or created in the way we just described, you can edit the contents without having to download it first. Click on the little button directly to the left of the title and select Edit file from the quick menu:
